How It Works — SPEC Systems

Step by step

How we get you live

Four steps from intro call to all agents live. Most clients are done in under a week.

Day 1 — 30 minutes

Discovery Call

We learn your business — services, team size, current tools, biggest pain points
We walk through the right tier for your situation
You leave with a clear picture of what gets built and what it costs

Days 1–3

Setup & Configuration

We connect your Gmail, Google Sheets, Calendly, and Twilio
Configure all agents with your business details — your tone, your services, your pricing
Set up your dashboard with your team's login credentials
Test every workflow end to end with real data

Days 3–5

Go Live

Your lead form goes live with the webhook connected
First real lead comes in — agent responds within 3 minutes
You watch the AI agent feed in the dashboard as it works
We stay on to fix anything that needs adjusting

Month 1 and beyond

Ongoing

Agents run 24/7 — leads, follow-ups, proposals, invoices
Monthly performance report delivered automatically
Strategy call (Tier 3) to find new things to automate
Add custom agents as your needs grow

What you provide

We only need four things from you.

That's it. We handle all the technical setup, configuration, testing, and go-live. You just need to be available for a kickoff call and a final walkthrough.

📧

Business Gmail accountAll agents run through your own email account — we never use ours

📅

Calendly accountFree tier works — we connect it and your Calendly Agent handles all booking logic

📝

Lead capture formWe build and connect a Google Form (or integrate your existing website form)

📁

Existing client list (optional)Only needed for marketing campaigns — if you have one, we'll use it

FAQ

Common questions

Straight answers — no fluff.

No. We handle all setup and configuration. You just need a Gmail account and 2 hours to meet with us. If you can use email, you can use SPEC Systems.

Tier 1 is built to plug into whatever you're already using. Tier 2 and above replace your current system with something better — we migrate everything and make sure nothing falls through the cracks during the transition.

Your agents are configured through your Google Sheet settings. Most changes — like updating your email tone, pricing, or services — take minutes. Bigger changes are part of your monthly retainer, so there's no extra charge.

All data lives in your own Google account — your Sheet, your Gmail, your Drive. We never store your client data on our servers. You own everything, and you can access it any time without us.

Yes. Month-to-month, no contracts. Your data stays in your Google account forever. If you cancel, your agents simply stop running — but your records, history, and client data are still yours in your Google account.

Agents log every action in real time. The dashboard shows you exactly what ran and when. Critical actions like proposals and contracts have an approval step before sending — so nothing important goes out without your sign-off.

From Discovery to Fully Automated in Days